VC Invoice Step-by-Step
Configuring The Program
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Inputting Records into Product Maintenance
Adding New Product Records
Click the Product button at the Maintenance and Settings Frame on the Main Menu.
Your Product Maintenance is empty.
Click the OK button to continue.
To start adding Products to be used in your Invoices, click the Add button.
Reference Number: The program already selects a non-duplicate Reference Number, but you can overwrite it with your own Reference Number.
Note: If this product is sold at least once, the Reference Number cannot be changed or deleted.
Supplier Reference Number: The reference number the supplier uses on their products can be typed here, to make ordering the product from the supplier much faster.
Description: Type in a description of what the Product is.
Supplier Name: The name of the Supplier where this product was purchased.
Comments: Any extra information regarding the Supplier can be typed here. Such as, how fast they deliver, how reliable are their products, etc
Subunits QTY: Type how many subunits are in the package.
If it is only one unit, type in 1 or the program will input it for you.
Note: As an example of subunits, we are going to use a penlight battery pack.
These come in with different quantities of subunits.
Imagine that you are selling a pack with 6 batteries in it.
Those six batteries are the subunits.
If that is of no use to you, then treat the subunits as one unit.
Bar Code: Here you type in the Bar Code number of the product, for future reference.
Unit Cost Price: Type the Price you paid for the Product.
Unit Sale Price: Type in the price at which you are selling the Product.
Profit: The program already picks your profit percentage from General Settings, but you can overwrite it.
Quantity Units Sold: Every time a unit of this Product is sold, this box keeps note of how many items have been sold.
This box is not editable, it is automatically calculated.
Quantity Subunits Sold: Every time this Product is sold, this box keeps a note of how many subunits of this Product have been sold.
This box is not editable, it is automatically calculated.
Total Profit: Profits made on this specific product so far.
This box is not editable, it is automatically calculated.
Unit Profit: Unit Profits made on the amount of Units this specific product so far.
This box is not editable, it is automatically calculated.
Note: If you change the Profit Percentage, Sale Price or Cost Price, the automatic calculation occurs on the boxes you are NOT editing.
Clicking on the Calc Purchase button will lead you to the following window.
Calculate: Type the Amount of the Product into Amount, then the Tax for that Product into Sales Tax.
Click on Calculate and the results of the calculation will appear in the Unit Cost and Unit Price boxes.
Cancel: Click to close this window and return to Product Maintenance.
When you are done typing in the Product, click the Save Add button to save your Product Record.
Click the Yes button to save your new record or click the No button to not save and return to the menu.
Click the OK button to continue.
Next Page (Configuring The Program: Editing Existing Product Records)
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