VC Invoice Step-by-Step
Configuring The Program
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Setting the Invoice Settings
Clicking on Invoice Settings leads you to the following window.
The button "Click This Button After Typing The Company Name" and the Instruction
window on how to add a company name, only appear if the program is not registered.
This is the New Company Name Message. Click the Cancel button to
close the program or click the OK button to configure the Invoice Settings.
Type your Company Name in the box above the long button
Click This Button After Typing The Company Name.
Note: Make sure you are typing in your company name correctly.
You won't have a second chance to do so.
After you put in the Company Name, you CANNOT go back to edit it.
The contents of this screen will make changes to your Invoice Settings.
Note: Invoice Settings in future versions can change.
Please make sure, in every version of VC Invoice, that the invoice setting details are correct.
Click on Edit button to input your Invoice Settings.
It is Advised that you print out an invoice or an invoice reprint to see the layout of the invoice.
Don't worry if you don't get this right the first time; you can edit these at any time.
Next Invoice No. Type in the number from where you would like to start making Invoices.
If you are starting with Invoice no.1, don't make any changes, it is ready to start printing.
Note: It is not possible to start the invoice at number 101, after you used at least 1 invoice and then change your initial invoice number to 55, for example. You will get a warning message
telling you the number of the next invoice you can use.
After Next Invoice No is a plus (+) sign, then a small box. This is a jump box number.
e.g. If your Jump Number is 5 and you are starting with Invoice Number 105, you will get
invoice numbers like 105, 110, 115, 120, 125, etc.
Physical Address Line 1 and 2: Type in the Physical Address, suburb or what ever
identifies the position of where your Business is located.
Note: Only the first line cannot be empty, but the second line can be left blank.
Postal Address Line 1 and 2: Type the Postal Address here.
Note: Only the first line cannot be empty. But the second line can be left blank.
Postal Code: Type in the Postal Code of your area.
City: The City where the Business Operates.
Country: The Country in which the Business is based.
Telephone Number: Type the Phone Number of the Business.
Cell Number: Type in the Cell Number in use by the Business.
FAX Number: Type the FAX Number used by the Business.
Email Address: Type in your Email Address here, if you have one.
URL: Type your Web page address here, if you have one.
Bank Name: The name of the Bank where the Company Bank Account is held.
Branch Name: The name of the Branch of the Bank where the Company Bank Account was opened.
Branch Number: The Number of the Branch where the Company Bank Account is.
Account Name: The Account Name of the Company Bank Account.
Account Number: The Account Number of the Company Bank Account.
Top Line 1, 2: Type whatever is needed to identify your business or Invoice.
Under Signature: Type in wording regarding the invoice once signed.
Bottom Line 1, 2, 3, 4: Type whatever is needed to identify your business or Invoice.
All these lines can be blank, but it is advisable to type something regarding
conditions of sale, guarantees, etc. then come back to change them to suit your needs.
Tip: To easily identify the position on the paper, type in the label name for each box .
e.g. Top Line 2. Type in the box Top Line 2.
That will show exactly where Top Line 2 will be printed.
The best practice is to fill in all the boxes with text of your choice,
so you can identify them on the invoice and where to input the text.
Then print or reprint an invoice and come back to this Invoice Setting
to make your changes from the Invoice print out you made.
From that, you can find the best layout for your invoices.
Please Note: This is very important.
Every time you change the Invoice Settings, it affects all your old invoices.
In other words, your first invoice had one specific Invoice Layout that you typed and configured.
Later on you alter it when you make Invoice 1000. Now whenever you reprint Invoice 01, it
uses the New Invoice Settings used in Invoice 1000, not the old specific Invoice Settings that
you originally used with Invoice 01.
Click on the Save button to save your new Invoice Settings.
Click on the Yes button to continue.
Then click the OK button to continue.
Click the Main button to return.
Next Page: (Configuring The Program: Modifying The Letterhead Settings)
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