VC Invoice Step-by-Step

Configuring The Program

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Modifying the General Settings

Clicking on Set General Settings button will lead to the following window.

The General Settings window allows you to configure the basic settings of VC Invoice.
Click on the Edit button to begin making your changes.

The Printer Settings frame gives you the option of changing the number of reprints per invoice.

 The Orientation allows you to change the layout of how the invoice will be printed.

Portrait is the default setting and is best used for A4 Paper sized printers.

But for A3 Paper size and larger printers, Landscape would be a better choice.

The best way to find out is to do a Test Print.

First Copy is the first print out (or reprint) of a document (but not the report). Each first copy will have the word Original above the Invoice/Quotation/Standby number. But you can change it to any other word you prefer.

Following Copies is similar to the First Copy, only that they are copies and so are named as Duplicates. This is written above the Invoice/Quotation/Standby number. But this can also be changed to any other word you prefer.

The Report Print Preview Enabled option allows you to view the printout before sending it to the printer to be printed. When the box is ticked, the Print Preview is enabled and shows you the printout of anything you choose to print Before sending it to the printer. If unticked, the Print Preview is disabled and all printouts will be directly sent to the printer.

The Adjustable Label and Boxes Names section lets you rename and configure 2 boxes

and labels that appear on the Invoice.

The Boxes, Delivery Method - Order Number - Terms and Rep. Code, can be renamed.

To see the effect, look at the screenshot below.

The tick boxes at the left, allow you to choose if the above boxes must be filled

in when making the Invoice or not. If they must be filled in, make sure they're ticked. It will not

let the user carry on making the invoice if that Box is not filled with data.

If you leave it unticked, the program will not stop and ask the user to fill in the box.

The Tool Tips frame allows you to change the Tool Tip

  Display Time, Background Colour and Foreground Colour.
I recommend you change the Tool Tip Display Time to 30 seconds

until you are comfortable with them, then change it to whatever you like.
If the Background and Foreground Colours do

not suit your vision, change them to colours that best suit you.

The Sales Tax and General Profit section is where you type in

the Tax Name in use in your country. In South Africa, VAT is used as the Tax Name.

The Tax Quantity is how much added Tax to add on each invoice.

The Profit is how much you should add per Product Unit  that you sell.

Clicking the Save button will bring up a confirmation box.

Click on the  Yes button to Save the changes or

click the No button to return and not save the changes.

Click the OK button, then click the Main button to return.

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