VC Invoice Step-by-Step

Configuring The Program

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Configuring the Fixed Overheads

Fixed Overheads is a place to input all expenses that are not resalable.
Example: Bank Charges, Telephone Accounts, Stationary, Etc.

Click the OK button to continue.

Group Name: Click and select a Group Name from the list. To add or remove names from this list, click the Add or Remove Group Names button which will be explained in detail later on.

Reference Number: The Reference Number for the item or service, type it in for fast and easy reference to it.

Date: The day you bought or paid for the item or service.

Description: Type what the Product is or what the Service was in this box.

Cost Price: Type the price of the Product/ Service exclusive of TAX.

If you do not work with TAX, type the amount inclusive of TAX. The Sales TAX and Total Cost will be calculated automatically, but you can overwrite it if necessary.

TAX: Sales TAX is calculated automatically from Cost Price, but you can overwrite it if needed. If you do not work with Sales TAX, leave this amount at Zero (0)

Total Cost: Total Cost is calculated automatically from Cost Price but can be overwritten if needed.

Click on the Change Month and Year button.

Here you choose what month and year this payment was made on. Click on the Month and the Year boxes and select the Month or Year in the list. Click to select and it will be used. Click the Apply button to use the Month and Year you have chose.

Click the Add button on the right hand side to make a new entry.

In Add A Record mode, you can click the Add or Remove Group Names button to add more groups to be used. But there is a limit of Ten (10) groups you can make, but in each of those groups can hold a large amount of descriptions. E.g.

Group Name: Stationary
First Description: Paper A4
Second Description: Envelopes 114x162mm
Type the name of the new group in the yellow box and click on the Add New button to add it to the list for future use. Click the Cancel button to leave this list.

Click on the Group Name text box and select a Group Name from the list that appears below the Add or Remove Group Names button.

With the Group name already filled in, type in the rest of the required information into the other text boxes.

When you have filled all the text boxes in, click the Save Add button on the right hand side.

The new entry now appears in the Fixed Overheads list.

To edit any record in the Fixed Overheads list, click on the record and then click the Edit button.

Click on a text box and make your changes. To save your changes, click on the Save Edit button in the bottom right hand corner.

Deleting records are also easy to do. Select the record you want deleted from the Fixed Overheads list, then Click on the Delete button.

The program is asking if you really want to delete this record.

Click the Yes button to delete the record or Click the No button to not delete the record and return to the Fixed Overheads menu.

Note: Once a record has been deleted, it can not be recovered. You will have to type in the details for that record again.

When you click the Yes button to delete the record, you will get a confirmation message saying the record has been deleted. Click the OK button to return to the Fixed Overheads menu.

If there is nothing else to do here, click on the Menu button and click on Main Menu to return to the Main Menu of the program.

Next Page (Configuring The Program: Configuring The Cost Of Sales)

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